Founding Societies
Run your next program on Rostrum, as a founding partner.
A small, fixed cohort of scientific societies running a real meeting on Rostrum for a full annual cycle — free in year one, with a price locked for three more — in exchange for being the reference that shapes the product.
The program
What it is
Five to eight organizations, not individuals. Each runs one complete cycle on Rostrum — from the call for abstracts through review, scheduling, speaker files and the room — on the production platform, with every module switched on.
This is a design partnership, not a pilot beside your existing vendor. You get a direct line to the founder and real influence on what ships inside your cycle; we get a named reference and a case study with numbers.
Built by someone who has run the room.
Jason Brenna spent eighteen years behind the scenes of scientific meetings — in the speaker ready room and on the program committee’s timeline — sixteen of them building the software that collected the files and ran the room. Every year the same societies stitched that one piece together with an abstract system, a scheduling spreadsheet, a signage vendor and an event app, and every year the failures happened in the seams. Rostrum is the thing the seams were asking for.
Year one, every module
of list in year two, locked for three years
One full annual cycle on production
societies, and no more
What you get
Written into a two-page Founding Partner Agreement — reciprocal, specific, signed.
- The platform free for a full annual cycle, all modules included
- Direct access to the founder: a named 30-minute slot every two weeks, plus an escalation path
- Influence: your feature requests enter the roadmap with a real chance of shipping inside your cycle
- Year-two price locked at 50% of list for three years
- Migration and import done for you, personally
What you agree to
Six commitments — the same six for every founding society.
- Use it for a real event — not an evaluation alongside your existing vendor
- A named reference: your organization name and logo usable in our marketing
- Two 30-minute calls a month with your champion during the active cycle
- A case study at cycle end, with numbers agreed up front (submissions, on-time rate, review turnaround, hours saved)
- Up to four prospect reference calls a year
- A quote for the website, subject to your approval
Fit
Who it is for
We apply these strictly — and decline good-looking societies that fail on timing.
Timing
Your abstract call opens within the next three to six months, or you have a late-2026 / early-2027 meeting with the program already selected.
Size
Roughly 150 to 800 presentations and posters. Below that the pain is not real; above it, a founding cohort cannot be served properly.
A named champion
One person who personally owns speaker content. Not a committee.
Current state
Unsupported software, spreadsheets, or a vendor you actively complain about — not mid-contract on a multi-year enterprise suite.
Willing to be named
An anonymous reference is worth a fraction of a named one.